Trello

Key Information

Features

• Board views include Kanban, Timeline, Calendar, Table, Dashboard, and Map
• Butler Automation for task management and workflow automation
• Power-Ups and integrations with unlimited access
• List colors and collapsible lists for organization
• AI capabilities through Atlassian Intelligence
• Advanced checklists with due dates and assignments
• File storage with up to 250MB per file
• Custom fields for additional card information

Pros

• Visual task management with Kanban board layout
• Flexible customization for workflow adaptation
• Automation capabilities for repetitive tasks
• Integration ecosystem with over 200 Power-Ups
• Mobile-friendly design across devices

Cons

• Basic reporting capabilities
• Simple timeline features
• Fixed board structure
• Limited resource management tools

Pricing

• Free: $0 with unlimited cards and 10 boards
• Standard: $5/month per user for unlimited boards
• Premium: $10/month per user for advanced features
• Enterprise: $17.50/month per user (50+ users)

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What is Trello?

Trello stands out as a visual project management and collaboration tool that helps teams organize tasks using the Kanban method. The platform uses boards, lists, and cards to create a clear picture of work progress. Each board represents a project, with lists showing different stages of work, and cards containing specific tasks or items.

The digital workspace makes it simple for remote teams to stay connected and track progress, whether they're managing small personal projects or large team initiatives. With over 2 million teams worldwide using the platform, Trello offers both free and paid plans to suit different organizational needs.

Key Features

• Flexible board views let users switch between Kanban, Timeline, Calendar, Table, Dashboard, and Map views to visualize projects from different angles. Premium users can access all views, while free users have access to the classic Kanban view.
• Butler Automation brings no-code automation to every board. Users can create rules to automatically move cards, assign tasks, set due dates, and handle repetitive actions without manual intervention.
• Power-Ups and integrations expand Trello's functionality by connecting with popular apps and services. All plans now include unlimited Power-Ups per board, allowing teams to customize their workflow with additional features like time tracking, Gantt charts, and custom fields.
• List colors and collapsible lists are new features for Standard, Premium, and Enterprise users. Teams can color-code lists for better organization and collapse lists to reduce visual clutter on their boards.
• AI-powered capabilities through Atlassian Intelligence are now available for Premium and Enterprise users. The AI assistant helps generate content, summarize information, extract action items from notes, and improve communication within cards.
• Advanced checklists help break down complex tasks into manageable steps. Users can add due dates, assign items to team members, and track progress within each card.
• File storage and attachments allow teams to keep relevant documents directly on cards. Free users get 10MB per file, while paid plans offer up to 250MB per file with unlimited storage.
• Custom fields let users add extra information to cards, such as priority levels, cost estimates, or status indicators, making it easier to track specific project details.
• Calendar sync enables teams to view deadlines and schedule tasks across different platforms, ensuring everyone stays aligned with project timelines.
• Security features include two-factor authentication for all users, with Premium and Enterprise plans getting additional controls like attachment restrictions, board permissions, and SSO integration.
• Mobile apps for iOS and Android ensure teams can access their boards and collaborate on the go, with full functionality available across all devices.
• Workspace command runs allow for automated actions, with limits varying by plan - from 250 monthly runs on the free plan to unlimited runs on Premium and Enterprise plans.

Main Advantages

• Visual task management makes project tracking intuitive with the Kanban board layout, helping teams see work progress at a glance and move tasks through different stages easily.
• Flexible customization options allow teams to adapt boards with custom fields, labels, and checklists to match their specific workflow needs.
• Powerful automation capabilities through Butler reduce manual work by automating repetitive tasks, moving cards, and setting due dates automatically.
• Extensive integration ecosystem with over 200 Power-Ups lets teams connect Trello with their favorite tools and expand functionality without switching between apps.
• Mobile-friendly design ensures seamless access to boards and tasks across all devices, keeping teams productive on the go.
• AI-powered features help teams work smarter by generating content, summarizing information, and extracting action items from discussions.

Key Limitations

• Limited reporting capabilities make it challenging to generate detailed project analytics and custom reports.
• Basic timeline features don't support complex project scheduling or sophisticated dependency management.
• Restricted board structure doesn't allow for subtasks or nested hierarchies within cards.
• Limited resource management tools make it difficult to track team workload and capacity.

How much does Trello cost?

Free Plan

• $0
• For individuals or teams looking to organize any project
• Unlimited cards
• Up to 10 boards per Workspace
• Unlimited Power-Ups per board
• 10MB/file storage limit

Standard Plan

• $5/user/month (billed annually)
• Unlimited boards
• Advanced checklists
• Custom Fields
• 250MB/file storage
• 1,000 Workspace command runs monthly

Premium Plan

• $10/user/month (billed annually)
• All Standard features plus
• Multiple board views
• Unlimited Workspace command runs
• Atlassian Intelligence (AI)
• Admin and security features

Enterprise Plan

• $17.50/user/month (billed annually)
• All Premium features plus
• Unlimited Workspaces
• Organization-wide permissions
• Public board management
• Free SSO and user provisioning

Note: Prices are subject to change. Please check the official website for the most up-to-date prices.

Check Trello Official Pricing ›

Frequently Asked Questions

1. How does Trello compare to other project management tools?

Trello differs from tools like Asana and Monday.com in its visual-first approach. While Asana excels in detailed task management and Monday.com offers extensive customization, Trello focuses on simplicity through its Kanban-style boards. The platform is more straightforward but less robust for complex project management needs.

2. Who is using Trello?

• Small businesses and startups managing product development and team workflows
• Marketing teams coordinating content calendars and campaign planning
• Software development teams tracking sprints and bug fixes
• Educational institutions organizing curriculum and administrative tasks
• Freelancers managing multiple client projects and deadlines
• Remote teams collaborating on distributed projects
• Event planners coordinating vendors and timelines
• HR departments managing recruitment and onboarding processes
• Sales teams tracking leads and deals
• Personal users organizing home projects and daily tasks

3. Can I export my Trello data?

Users can export board data to JSON format on any plan. Premium and Enterprise users can also export to CSV format. The export includes all card details, comments, attachments, and activity history.

4. Does Trello work offline?

Trello offers limited offline functionality. Users can view boards and create cards while offline, which sync automatically when internet connection resumes. However, real-time collaboration features require an active internet connection.

5. How does Trello handle file storage?

Free users get 10MB per file upload, while Standard and Premium users get 250MB per file. All plans include unlimited storage space for the number of files, though individual file size limits apply.

6. What languages does Trello support?

Trello supports over 20 languages including English, Spanish, French, German, Portuguese, Japanese, and Chinese. Users can set their preferred language independently of other team members.

7. How does Trello's automation system work?

Butler, Trello's automation tool, allows users to create rules, buttons, and commands that automate repetitive actions. Users can set up triggers for moving cards, assigning members, setting due dates, and creating new cards automatically based on specific conditions.

8. What are Power-Ups and how do they work?

Power-Ups are integrations that extend Trello's functionality. They connect Trello with external services like Google Drive, Slack, GitHub, and time tracking tools. All plans now include unlimited Power-Ups per board.